Both office personnel and office management share responsibilities in cooperating with 3 party cleaning companies to maintain a sanitary work environment all year long, but perhaps more so during the cold and damp months of winter. Holidays can be hectic and stressful; cases of the flu are more prevalent during the winter season, all-in-all it is not a good time of the year to slack off on cleaning.
There are simple steps that everyone in an office building can take to work with a cleaning service to set a standard for cleanliness during winter.
Review the Office Cleaning Policy
A review of a business’s cleaning policy is a great way for management to help employees understand their personal responsibilities in keeping the office clean. For example, many office buildings have a 3rd party service clean common areas such as conference rooms, kitchens and comfort rooms but not cubicles or personal offices. In this case it would be beneficial for the staff to be aware of the areas they are responsible for, basically keeping their daily work area clean. Reviewing the policy also allows the opportunity for employees to ask questions or give feedback on the topic. And it is a good time for management to update, make changes or expand the cleaning company services with a company like Choice Cleaning if needed.
Plan for Seasonal Cleaning
Winter season is a time to make sure air ducts are properly cleaned for heating and furnace usage, lighting fixtures are free of grime and dust, and the carpets and floors are spiffed up for those holiday office parties. Informing staff of scheduled maintenance is a practice. Employees can help in part by reducing clutter around electrical outlets and waste areas to enable office cleaners to use equipment and perform services.
Everyone in a business building has a personal accountability to do their part in keeping a clean and healthy environment. Cleaning up after oneself in a common area, such as a kitchen, just makes good sense; during winter washing eating utensils, discarding trash and wiping up spills can help a lot in the spread of germs. In addition, should an employee fall ill, personal precautions are ever so important, covering the mouth when coughing or sneezing and regular hand washing are common courtesies. In the case of flu or illness it is a good idea to notify the cleaning service in order for them to take the appropriate measures and precautions. Last of all an employee should know the company sick policy, if possible do not go to work when sick to prevent the spread of illness.
Support the Cleaning Company
Employee support of cleaning company services is important to be effective. Even services that might be done at night or on weekends are connected to daily functions, and the scheduled cleaning of floors, carpets, windows, and furniture is better supported when posted or communicated throughout the business as a whole.
Promoting open and effective communications in a business or company regarding cleanliness policies and 3rd party cleaning services might sustain healthy practices during the flu and winter season.